Run your shop with Purchase orders
Create and track purchase orders with your parts suppliers so ordering is controlled, received stock matches what you paid for, and inventory stays accurate.
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Purchase orders
Low stock · 1What Purchase orders helps you do
Purchase orders centralizes vendor ordering with line items, quantities, expected delivery dates, and status tracking. When screens and batteries arrive, your team receives against the PO so inventory counts update automatically and costs stay tied to each shipment.
What you get with Purchase orders
Structured POs with supplier, line items, quantities, and unit costs
Status tracking from draft to sent, partially received, and closed
Receiving workflow that updates inventory when parts hit the shelf
An auditable record of what you ordered, when, and at what price
How shops actually use Purchase orders
Step 1
At the counter
Your lead tech notices iPhone 13 screens running low and creates a PO to your primary vendor. The owner approves it, the PO goes out, and when the box arrives Tuesday, counter staff receive the shipment against the order — quantities match, costs flow into inventory, and nothing gets lost in a text message to the supplier.
Step 2
On the bench
At month end, you reconcile POs against vendor invoices instead of digging through email threads. Multi-location shops see which store ordered what and avoid duplicate bulk buys.
Why it matters
Informal ordering leads to overstock, missing parts, and margin leaks you discover too late. Purchase orders turn parts buying into a process your whole team can follow — so the right screens are on the shelf when techs need them, at the price you expected.
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